What must an ERO ensure about the documents retained for tax purposes?

An ERO, or Electronic Return Originator, must ensure that retained documents for tax purposes are accessible upon request by the IRS. This requirement emphasizes the importance of maintaining accurate records that can be retrieved if needed for audits or verification processes. The IRS may need to review these documents for compliance checks or other inquiries regarding tax filings.

Retaining documentation in a manner that allows for easy accessibility ensures that both the ERO and the taxpayer can provide evidence of filings and other relevant information when required. This practice helps maintain transparency and accountability within the tax system.

In contrast, the other options do not reflect the requirements for ERO documentation retention. Storing records solely in electronic form is not mandated; physical copies may also be permitted in certain circumstances. Destroying documents after five years may not align with all types of documents that the IRS might request, which often require longer retention periods depending on the nature of the records. Additionally, mailing documents to the IRS every year is unnecessary and impractical, as the IRS does not require routine submissions of retained documents.